Microsoft To Do celebrated its fourth birthday in April 2021. The app has come a good distance since being launched as an underwhelming successor to Wunderlist.


It is now tightly built-in with the Home windows working system and packs numerous options into a light-weight design. Listed below are some suggestions for utilizing Microsoft To Do.

1. Collaboration and Shared Duties

microsoft to do sharing

Microsoft To Do enables you to share content material with different customers. You can’t share particular person duties, however you can provide them entry to the to-do lists you might have created.

In the event you give one other particular person entry, they may be capable of view and edit the checklist’s contents. To share a job checklist with one other consumer from the desktop app, right-click on the title of a to-do checklist and choose Share Checklist.

On cellular, faucet the Add Consumer icon within the upper-right-hand nook. You will obtain a hyperlink you can share with different customers. Faucet on Extra Choices to restrict entry and handle members.

2. Sub-Duties on Microsoft To Do

to do tasks

Sub-tasks have been a core function of Wunderlist that did not make it over to the primary iteration of Microsoft To Do. However the app has now supported sub-tasks for a few years. Referred to as Steps, they let you add a collection of to-do objects beneath a single mum or dad job.


You should use Steps in some ways. For instance, they’re helpful if you wish to management the workflow of a bunch of people who find themselves all engaged on one challenge, however additionally they function bullet level reminders so that you can jot down fast ideas on a subject.

The variety of sub-tasks remaining is proven beneath the primary to-do merchandise within the job checklist.

3. Microsoft To Do Keyboard Shortcuts

Microsoft To Do’s checklist of shortcuts is brief however efficient. The app helps all an important actions. The whole checklist of shortcuts on Microsoft To Do is:

  • Ctrl + N: Add a brand new job
  • Ctrl + L: Create a brand new checklist
  • Ctrl + T: Add a job to My Day
  • Ctrl + D: Full a job
  • Ctrl + F: Search
  • Ctrl + R: Sync
  • Ctrl + 1: Open the sidebar

4. Microsoft To Do Integration With Cortana

Microsoft To Do has integration with Cortana. The mixing means that you can use Microsoft To Do from any Cortana-enabled machine, together with Home windows, Android, iOS, and good dwelling gadgets.


Whenever you use Cortana with Microsoft To Do, you should have the choice to create your to-do lists and reminders instantly on the app moderately than in Cortana. Cortana may also learn out your duties in My Day and different lists you might have made.

After all, Microsoft To Do isn’t the one to-do app that may sync throughout your gadgets.

5. Flagged Emails in Outlook

In case you have a piece or faculty account with Microsoft, Microsoft To Do integrates with flagged emails on the Home windows Outlook app or the online. Signal into To Do and Outlook with the identical account, and you may see a pop-up asking if you wish to allow the function.

As soon as it is up and operating, any emails you flag will seem on My Day as a job. If you wish to add further significance to a given job, mark the e-mail flag as high-priority; it’s going to seem starred within the To Do app.


Any flagged emails may be renamed, given due dates, and given reminders.

6. Handle Your Day

Microsoft to do app my tasks

You should use Microsoft To Do in many alternative methods, relying on the kind of content material you retailer within the app. In the event you use the app as a day-to-day job supervisor, you’ll most likely discover the My Day checklist to be considered one of its most helpful options.

Along with flagged emails in Outlook showing on the checklist, you can even add some other duties onto it. So as to add a to-do merchandise to My Day, open the duty in query (on desktop or cellular) and choose Add to My Day.

The My Day checklist additionally gives recommendations on what it’s best to add. On the desktop, go to the My Day checklist and click on For Right now within the higher right-hand nook. On cellular, open My Day and faucet the icon on the backside of the display screen.

The recommendations are based mostly on lately added duties and duties which have a due date of in the present day. The app won’t make recommendations for duties which have reminders set for in the present day. You possibly can even sync your Google Calendar to the Microsoft To Do app.


7. Add Attachments to Duties

You possibly can add information to Microsoft To Do duties. The attachments can be found on all app variations, offering a good way to share vital paperwork between your gadgets.

Microsoft has capped the file dimension at 25 MB (similar to most e mail companies). If that you must ship a big file, you have to to look elsewhere. To connect a file, open the duty in query and click on on Add a File.

8. See Your Week Forward

Microsoft to do app smart lists

You possibly can see your upcoming duties utilizing the Deliberate good checklist. The Deliberate part is break up into elements equivalent to Earlier, Right now, Overdue, and Later.

Your Later tab exhibits upcoming duties for the following 5 days; Overdue exhibits duties it’s best to have already accomplished however which have not but been marked as such.

To activate the good lists, open the To Do app in your desktop, then click on in your profile image and go to Settings > Good Lists. Toggle the sliders subsequent to the lists you need to allow.


9. Account Switching

add account microsoft to do

With account switching, you may entry each your work and private Microsoft accounts and bounce between them with ease.

To arrange account switching on Home windows, click on in your profile image within the high left-hand nook, choose Handle Accounts, and hit Add Account. On Android, faucet on the Extra menu (the three horizontal strains within the left-hand nook), then faucet in your e mail tackle and choose Add Account.

10. Stay Tiles

Microsoft to do app pin start

In the event you’re a Home windows 10 consumer, you may make the most of Microsoft To Do’s assist for dwell tiles. You possibly can pin as many lists to the Begin menu as you would like. To pin a listing, open the To Do app, right-clicking on the checklist in query, and choose Pin to Begin.

Sadly, you can not full duties from the dwell tile. Clicking on the tile takes you on to the checklist in the primary app.


Strive Microsoft To Do

In the event you’re itching for a brand new job administration app, it is time to give Microsoft To Do an opportunity. It is change into a worthy software within the firm’s suite of productiveness instruments and completely enhances the extra advanced Microsoft OneNote.

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