Changing OpenOffice information to/from Microsoft Workplace information

Up to date: June 6, 2009

Should you’re utilizing OpenOffice, you’ll have observed that the conversion of
paperwork from the OpenDocument Format (ODF) to Microsoft codecs shouldn’t be at all times the smoothest. The ensuing
output has model and format points, primarily with some doc parts misplaced and fonts modified. And issues
have grow to be much more complicated with the discharge of MS Workplace 2007, which options the Workplace Open XML. Regardless of
its title, this new format has nothing to do with OpenOffice; you’ll acknowledge information encoded on this format by
their extension (docx, pptx, and so forth). And OOXML has simply upped the ante.

To make issues higher, quite a few tasks have been created, all aimed toward bettering the combination amongst
completely different workplace suites and their respective codecs. On this article, I’ll introduce quite a few choices
obtainable to workplace suite customers, which ought to assist them preserve consistency of their paperwork no matter
which suite or working system they select.

All proper, so we now have two typical situations: OpenOffice customers making an attempt to export their paperwork to MS format and
OpenOffice customers making an attempt to import MS paperwork, together with MS Workplace 2007, into OpenOffice. Let’s have a look at what we
can do.

Teaser

OpenOffice > MS Workplace: Export

This one is fairly easy, which is why we begin with it. OpenOffice lets you save information within the MS codecs
from inside the used utility. There isn’t a want for exterior conversions.

Save DOCX

Will it work? Nicely, the reply is, possibly. It should undoubtedly work, the conversion will succeed, however the high quality
of transformed knowledge might differ. In case your paperwork are utilizing complicated parts, a few of them might find yourself misaligned on
the web page. That is notably true for Author and Impress paperwork. So what do you do? Perhaps you wish to take
a take a look at OpenXML/ODF Translator Add-ins for Workplace.

OpenXML/ODF Translator Add-ins for Workplace

The utility at hand, hosted on the odf-converter.sourceforge.internet web page and to not be confused with
odf-converter-integrator talked about under, though the 2 share code and performance, offers MS customers with
the flexibility to open and save information in ODF format.

That is fairly helpful for dual-boot customers, who share paperwork between Home windows and Linux typically and
OpenOffice and MS Workplace specifically. It will also be helpful for MS Workplace customers on Home windows operating
OpenOffice, in addition to individuals who occassionally need to open information created in OpenOffice.

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Here is a slew of screenshots demonstrating the usage of the OpenXML/ODF Translator Add-in in Microsoft Workplace
2003. The set up may be very easy. It does take just a few extra steps, as Microsoft Workplace needs to be
reconfigured and the .NET element put in, but it surely takes just some mouse clicks to finish.

Install 1

Install 2

After getting the Add-in put in, the File menu in your Workplace packages can be modified. It should now embrace
ODF choices. Moreover, in case you right-click on a OpenOffice (ODF) file within the Explorer or another file
supervisor, you should have a context menu entry to open it with a related Microsoft Workplace utility.

Open

Opening

And we now have the doc open and dealing:

Working

Nonetheless, this can be a simpler and fewer pressing route. Most individuals require conversion the opposite method
round – OpenOffice having the ability to learn MS Workplace information and save to related codecs, as that is essentially the most
prevalent workplace suite round. Anyhow, let’s check out the second state of affairs.

MS Workplace > OpenOffice: Import

The secret is odf-converter-integrator.

odf-converter-integrator

This utility lets you carry out
computerized, high-quality conversion of OOXML paperwork to ODF format on any model of OpenOffice on any
working system. odf-converter-integrator is predicated on the Novell odf-converter, however is out there for a wider
vary of OpenOffice variations. The objective of the odf-converter-integrator is to retain highest degree of constancy
attainable in format and magnificence in comparison with unique paperwork.

On a primary look, odf-converter-integrator could appear pointless, as OpenOffice 3.0 can carry out native
conversions from OOXML, but it surely nonetheless might wrestle with a few of the trickier parts like feedback, tables or
drawings. odf-converter-integrator goals to unravel these points. Moreover, it permits pre-OpenOffice 3.0 customers
a strong conversion functionality that their suite doesn’t supply. Whereas some releases of OpenOffice 2.x do
supply partial OOXML conversion, the outcomes will differ throughout variations and platforms.

So who wants odf-converter-integrator?

I could have confused you just a little there, so let’s make clear. odf-converter-integrator additionally works with AbiWord,
Kword, Gnumeric, and different workplace functions, along with all variations of OpenOffice. So in case you’re utilizing
any which one in all these and don’t really feel happy with the standard of conversion to/from OOXML paperwork, you
might wish to think about using the odf-converter-integrator. So simple as that.

Usually, the newer your workplace suite is, the lesser the probabilities you’ll dislike the conversion
outcomes. OpenOffice 3.1 (and three.0) will certainly yield higher outcomes than its predecessors. Nonetheless,
odf-converter-integrator goals to be higher than the defaults.

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For extra particulars, it’s possible you’ll wish to go to the OpenOffice.org Ninja web site and skim a really helpful article on the advantages of
odf-converter-integrator. The article additionally has reference MS 2007 paperwork for testing, which we’ll use
under.

Obtain and use odf-converter-integrator

odf-converter-integrator is like icecream. It is available in two flavors – chocolate and strawberry. Chocolate version ought to be used with Ubuntu; the title most likely comes from the orange-brown
Ubuntu default theme. Strawberry ought to be used with Home windows variations and vanilla
OpenOffice – downloaded from the official website manually and never by way of repositories.

Install

Utilizing odf-converter-integrator

Let’s have a look at if it is any price. First, I downloaded a PDF reference doc from the above hyperlink. That is what it
ought to seem like:

Reference

Subsequent, I downloaded the .docx file and opened it OpenOffice 3.0 Phrase with out odf-converter-integrator working
its magic. The output was not stellar in high quality:

Before conversion

Nevertheless, with odf-converter-integrator doing its magic, you get this:

Working 1

Working 2

Appears to be like nice. Not excellent, however fairly affordable. You possibly can at all times use the command-line conversion, in case you
have quite a few paperwork to work with:

OdfConverter <file-name>

Merely run it towards an OOXML file (docx, xlsx, pptx) and it will likely be transformed to an ODF file, Phrase to Author,
Excel to Calc, PowerPoint to Impress, and so forth. This makes it helpful for batch conversion and scripts.

As you possibly can see, even within the period of OpenOffice 3.x, which has a built-in MS Workplace 2007 importer, the standard of
conversion is lower than that provided by odf-converter-integrator. Due to this fact, it is best to strongly think about using
it, with the intention to enhance the cross-suite cooperation and save your self the time and problem of handbook tweaks.

Strawberry fields eternally …

The creator additionally lamented on the actual fact he doesn’t have a screenshot demonstrating the usage of the strawberry
version, because it can’t be used straight from inside OpenOffice and requires the information to be open manually by the
person, e.g. double-clicking on a file positioned on a desktop. So right here you go:

First, we set up odf-converter-integrator in Home windows. Subsequent, we obtain the pattern file and open it with a
double-click from the folder the place it resides. The file can be routinely transformed, with an .odt file
created contained in the folder. And you’re going to get the identical outcomes as earlier than.

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Install on Windows

Click

Converted

Working

Different choices

There are a number of extra methods you possibly can overcome the obstacles talked about above.

AbiWord

AbiWord is a good-looking, light-weight phrase processor (and phrase solely),
which natively helps the DOCX format and can open any such file with ease. This 25MB program has many
unimaginable options you wouldn’t anticipate finding in such a small utility. The DOCX assist is only one of
them. Then, there is a staggering vary of different codecs, Laptop Fashionable fonts, equation editor, plugins,
moveable model, and rather more. You most likely wish to learn my detailed article,
introducing and praising AbiWord.

AbiWord

Go-oo workplace suite

Go-oo is a set of patches for the OpenOffice suite to make it extra helpful. This
consists of diminished reminiscence utilization and sooner operations, built-in OpenXML import filters, quite a few extensions that
are usually not included in OpenOffice by default, spell-checkers, WordPerfect graphics assist, VBA macros, embedded
Visio diagrams, and extra.

Go-oo is out there for all main working programs, together with software program repositories in Linux. Merely consider
it as OpenOffice on steroids. Better of all, Go-oo is free, although it shares a lot with with OpenOffice 3.0 Novell version, a payware model
obtainable with SUSE Linux Enterprise Desktop (SLED). Nevertheless, Go-oo can also be obtainable for openSUSE. We may have a full evaluation fairly quickly. In the meantime, as an appetizer, it’s possible you’ll
wish to learn the Wikipedia article.

Go-oo

Conclusion

There you go. This text exhibits you quite a few methods you possibly can take pleasure in OpenOffice and MS Workplace content material one alongside
one other on all working programs. For many who might solely MS Workplace, there’s the OOXML/ODF Translator to assist
them use information in ODF format. And for OpenOffice customers, there’s the native translation and the extra streamlined
and highly effective odf-converter-integrator. Likewise, you might also use wish to use Go-oo or AbiWord.

No matter your selection, there is a truthful likelihood you’ll take pleasure in cross-office, cross-platform integration
with a excessive degree of accuracy, saving a lot of time and hassle in getting the information to open and look the suitable
method. As a substitute of working onerous, you now have a set of instruments that can toil for you.

I hope you preferred it and see you round. The following pair of articles on workplace software program will current the attractive
KDE-based KOffice and the pimped-up Go-oo. Have enjoyable!

Cheers.

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