As a result of print publishing combines a fancy set of coordinated duties usually carried out by totally different folks, workgroups of editors and designers usually depend on varied methods—equivalent to appending file names with initials or draft model numbers—to point details about file standing. However such handbook strategies will not be sufficient for some initiatives.

That’s why Adobe gives InCopy CS2, software program that lets a number of customers work on textual content in an InDesign CS2 structure. InCopy offers check-in companies for particular person articles in addition to copy-editing assist, equivalent to monitoring modifications and flagging story size relative to a textual content body.

With InDesign CS2 (
 
;
August 2005
) launched earlier this 12 months, Adobe has upgraded InCopy to assist the brand new model. Outdoors of maintaining with new options carried out in InDesign CS2, equivalent to anchored objects and drag-and-drop textual content enhancing, the brand new model of InCopy doesn’t have many extra features than the earlier model.

Helpful additions

InCopy CS2’s distinctive new options embrace the flexibility to switch textual content macros with full textual content (equivalent to “MW” with “Macworld”) and to position graphics in empty frames, so editors can now add or substitute icons, logos, and different pictures with out bothering a designer. One other function allows you to create a brand new InCopy file with a user-defined textual content space (equivalent to width and column depth) for copy becoming, so editors can be certain that copy suits even earlier than the designer has made the structure accessible. That’s good.

InCopy additionally now allows you to place textual content markers—primarily nonprinting notes à la Adobe Acrobat feedback, which may be very useful for communication amongst editors.

Like its predecessors, InCopy CS2 contains each a standalone program and a set of plug-ins that brings the InCopy features into InDesign, so designers can handle entry to the structure’s tales by standalone InCopy customers. (Solely a duplicate of InDesign that has the InCopy plug-in put in can assign and handle tales.) Editors and duplicate editors use the standalone InCopy software program to work on particular person tales. This enables a number of editors to work on totally different items of a structure concurrently and prevents them from mangling the structure in the event that they had been to make use of InDesign as an alternative. Be aware that InCopy’s efficiency is strongly affected by your community’s velocity, so distant customers might discover it frustratingly unresponsive.

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Not at all times intuitive

InCopy may be obscure, and the dearth of a printed handbook doesn’t assist. (The PDF handbook is a good primer, should you’re prepared to print it out or change forwards and backwards on display screen.)

If you wish to make a structure accessible to InCopy customers from inside InDesign, you first should point out which tales can be found (InCopy calls these assignments), a reasonably laborious course of requiring you to click on inside every story in your doc and add it to the Assignments palette. This exports separate recordsdata for every story. There are a number of methods to perform including tales to the Assignments palette, however essentially the most primary is to Shift-select all of the frames you need within the task with the Choice software, then right-click one of many chosen frames, and select InCopy>Add to Task>New. The entire chosen content material is then included in that task immediately. However that’s not the obvious selection at first look.

Adjustments to textual content are usually not dynamically mirrored within the structure, so hypothetically, a designer may very well be resizing a textual content body to accommodate a narrative size on the similar time a duplicate editor is slicing textual content to suit the house. An editor should full all copy modifications, after which both examine the story again in or put it aside earlier than the designer can see the modifications. Furthermore, that also requires the designer to particularly run the Replace Content material command. Adobe says its prospects discovered dynamic updates to be doubtlessly distracting, and determined to not present them. Customers can write scripts to do such updating.

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Additionally, whereas the Assignments palette contains icons to indicate what tales are checked out and whether or not the textual content has modified, the icons are by no means intuitive, and I discovered it might take 10 to fifteen seconds for each InCopy and InDesign to replicate any standing modifications.

InCopy CS2 works higher when used to edit textual content than it does to handle assignments. You possibly can straightforwardly edit in a structure view, story view, or galley view. The galley view exhibits all tales and allows you to cover or present particular person tales, whereas the story view exhibits simply the story you’re engaged on. Each Story and Galley views show all tales inside an open task and allow you to cover or present particular person tales. Each use InDesign’s Story Editor to edit textual content and apply kinds. Editors will just like the daring indicator on the backside of this system window that exhibits whether or not a narrative is the best size for the house.

InCopy may also spotlight modifications if in case you have revisions monitoring turned on, and allows you to settle for or reject them, very similar to Microsoft Phrase does.

Macworld’s shopping for recommendation

I largely like InCopy CS2, although I want the preliminary setup for every doc was less complicated and the interface was extra intuitive. If you happen to beforehand used InCopy CS with InDesign CS, your major cause for upgrading to the CS2 model can be to remain appropriate with the InDesign improve.

If you happen to’ve by no means used InCopy, the case for purchasing the CS2 model is much less clear. The extra distance you need between your editors and your structure recordsdata, the extra sense InCopy makes. It lets editors concentrate on textual content with out having to know InDesign. But it removes the burden of—and potential new errors from—having manufacturing and design workers making modifications indicated on paper galleys, as most publishers do.

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[
Former
Macworld
Editor and veteran technology writer Galen Gruman has written 20 books on desktop publishing, including
QuarkXPress to InDesign: Face to Face
(Wiley Publishing; 2005)
.]

NOTE: A number of clarifications had been made to this text on October 27, 2005. The evaluation now notes that there’s a higher method to perform the duty of including tales to the Assignments palette. A second change clarifies that the designer can see copy modifications when an editor saves a brand new model of the story. Lastly, an edit was made to replicate the truth that textual content and kinds are edited in InCopy’s Story Editor. None of those clarifications affected the mouse score or shopping for recommendation for InCopy.—Ed.

InCopy CS2’s new markers (middle left) allow you to add notes so feedback and questions stick with the doc because it strikes by way of manufacturing. InCopy additionally allows you to take a look at tales for enhancing and monitor the standing of all tales by way of the Assignments pane (proper). InCopy doesn’t robotically replace the InDesign structure with textual content modifications.When working in story or galley view, you may see all edits and resolve which of them to just accept, à la Microsoft Phrase. InCopy CS2 additionally offers a daring visible discover (backside) in case your story doesn’t slot in its textual content frames.

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