What’s one of the simplest ways to rise up to hurry with a brand new app? If you open Microsoft PowerPoint for the primary time, you shortly understand that there are lots of options and instruments. However it might really feel overwhelming to know the place to begin. You want PowerPoint assist.

Man giving presentationMan giving presentation
A well-prepared presenter can use PowerPoint to construct charts and graphs, for instance.

On this PowerPoint tutorial for rookies, I will assist you rise up and working in Microsoft PowerPoint. You may discover ways to use PowerPoint to construct a presentation in much less time than you ever thought potential. We’ll additionally cowl some PowerPoint greatest practices to be sure to’re doing issues the straightforward method.

Information to Making Nice Shows (Free eBook Obtain)

Earlier than you learn on, make sure you seize our free eBook: The Full Information to Making Nice Shows. It will assist you grasp the presentation course of, from: preliminary concept, by means of to writing, design, and delivering with influence.

What You’ll Be taught About MS PowerPoint in This Information

This information is filled with data that helps you discover ways to use PowerPoint to construct a presentation. Constructing lovely slide decks takes just a few steps, however every of those sections will assist you tackle these steps. 

Soar forward to any a part of this tutorial information to begin studying PowerPoint specifics:

Be taught PowerPoint Shortly

(Newbie Tutorial With Ideas Video)

Are you prepared to begin studying PowerPoint? Watch this fast screencast to be taught all about what PowerPoint is and find out how to use it.

Or, examine the entire written tutorial under.

What Is PowerPoint?

Microsoft PowerPoint is undoubtedly the most well-liked app used to present shows. You are prone to see PowerPoint shows getting used for all the pieces from shows on the world’s largest firms to grade schoolteachers sharing classes.

PowerPoint is usually the butt of the joke. Many decry PowerPoint as boring and a crutch for poorly ready audio system.

Solely a foul carpenter blames the instruments. And like several software, PowerPoint is extremely helpful when used correctly. Use it as an assist in your talking engagements to construct consolation and drive factors visually together with your viewers.

Simplicity PowerPoint ThemesSimplicity PowerPoint ThemesSimplicity PowerPoint Themes
.When you discover ways to use PowerPoint you possibly can apply an easy-to-edit theme just like the Simplicity for PowerPoint.

On this tutorial, we will concentrate on working within PowerPoint to construct a presentation. This PowerPoint information has all the pieces you want to get comfy within the app. To grasp the app, we’ll discuss and canopy the most typical steps a rookie PowerPoint consumer must know.

Listed here are the important thing actions you may must take to construct a PowerPoint presentation:

  • You may want so as to add slides, the person pages within the presentation.
  • You may add content material to the slides, resembling textual content packing containers, photographs, charts and graphs.
  • Change themes and types to make your presentation look skilled and match the event at hand.
  • Put together presentation aids like Speaker Notes and Presenter View that will help you really feel comfy with presenting.

We’ll cowl every of those on this PowerPoint tutorial so that you could rise up and working shortly. 

Use PowerPoint’s Ribbon

To rise up to hurry with PowerPoint, it helps to know the format of the app. Let’s stroll by means of the important thing menu choices so that you could be taught PowerPoint shortly. For those who perceive the way in which that the app is laid out, you are prone to discover any function you want shortly.

This a part of the PowerPoint information will concentrate on the interface:

1. The Ribbon

The ribbon menu is discovered throughout lots of Microsoft’s apps, resembling Phrase, Excel, and PowerPoint. It lives above the primary space of the appliance.

PowerPoint Ribbon screenshot examplePowerPoint Ribbon screenshot examplePowerPoint Ribbon screenshot example
The PowerPoint ribbon helps you to change between numerous tabs.

The ribbon comprises a collection of tabs that you would be able to change between. Every of those have a singular set of instruments to work together with your presentation otherwise. If you change tabs on the ribbon, you may see new buttons and choices to alter your presentation:

  • File. Save, share, and export your presentation.
  • Dwelling. A general-purpose assortment of the most typical instruments that you will use in PowerPoint.
  • Insert. An all-in-one software so as to add each imagine-able sort of content material, resembling tables, footage, charts, video, and extra.
  • Design. Controls the appear and feel of your presentation with theme and elegance settings.
  • Transitions. Add animations whenever you change slides.
  • Animations. Controls the order and elegance that objects will enter or exit your slide with.
  • Slide Present. Management settings associated to the way in which your presentation seems when sharing it with an viewers.

Now that you just perceive the format, you have bought a greater concept of how one can soar to the function you want. Let’s dive a bit deeper into how you should utilize a number of of those key tabs.

2. The Dwelling Tab

Use it for: a basic choice of the most well-liked instruments in PowerPoint.

I often keep on the Dwelling tab once I’m working in PowerPoint. The reason being as a result of it is bought virtually each software you want. From including a brand new slide to altering textual content and paragraph settings, the Dwelling tab is the default for many customers.

Home on RibbonHome on RibbonHome on Ribbon
The Dwelling tab has most of the most used instruments, multi function bar.

3. The Insert Tab

If you’re engaged on including content material to a slide, the Insert tab has each potential software so as to add new content material to a slide. Select considered one of these kind of objects so as to add it to the slide.

Insert tab PowerPoint ribbonInsert tab PowerPoint ribbonInsert tab PowerPoint ribbon
The Insert tab has the instruments you want to add tables, footage, charts, and extra.

4. Views

PowerPoint has quite a lot of views which might be merely alternative ways to work with the identical presentation. Change the view to get a unique perspective in your content material.

Use views for a unique solution to edit and construct your PowerPoint presentation.

Views tabViews tabViews tab
The Views tab modifications the angle in your PowerPoint presentation.

Within the screenshot under, you possibly can see the distinction between the default Regular view and Slide Sorter view. Regular view exhibits every slide entrance and middle. Slide Sorter view creates thumbnails that you would be able to drag and drop to reorder the presentation. 

Normal and Slide Sorter viewsNormal and Slide Sorter viewsNormal and Slide Sorter views
Regular view is the default presentation view in PowerPoint. An alternate view like Slide Sorter permits you to re-sequence your presentation by dragging and dropping the slide thumbnails.

5. The Design Tab

A pretty presentation can actually seize your viewers’s consideration. We use themes and types in PowerPoint so as to add visible enchantment to the presentation, and the Design tab actually controls these settings.

Design Tab PowerPointDesign Tab PowerPointDesign Tab PowerPoint
Click on on one of many theme thumbnails to rework the appear and feel of the presentation.

On the Design tab, click on one of many themes to restyle the presentation. Or, check out a unique Model thumbnail to overtake the colour theme.

The Steps to Create a PowerPoint Presentation for Novices

We have tackled the interface of PowerPoint, so you ought to be feeling fairly comfy with find out how to get across the app. Now, let’s speak concerning the actions you may end up utilizing repeatedly and the way you are able to do that in PowerPoint.

1. Add Slides

Consider slides as the person items in your presentation that you would be able to fill with content material. To insert a brand new slide, go to the Insert tab on PowerPoint’s ribbon. Then, click on on the New Slide button so as to add a brand new slide to your presentation.

New Slide AddedNew Slide AddedNew Slide Added
A brand new slide could have fundamental placeholders so as to add your content material to in PowerPoint.

Every of the thumbnails that you will see on the sidebar represents a slide. Then, you may add content material to every slide.

There isn’t any sensible restrict to the variety of slides that your PowerPoint file can include. However you must take into account what number of slides it really takes to make your level. It is typically the 

2. Add Content material

Content material is what defines every slide. PowerPoint accommodates a variety of content material like textual content, graphs, tables, charts, and extra.

The best method so as to add content material is to begin off by selecting a Structure, which you’ll be able to select from the Dwelling tab.

PowerPoint layoutsPowerPoint layoutsPowerPoint layouts
Varied PowerPoint layouts proven on the Dwelling tab.

These layouts have content material packing containers which might be simple so as to add your individual content material to. Merely select a format, after which begin including your content material.

3. Select a Theme and Model

After you construct out your presentation’s content material, it is an amazing concept to consider including visible fashion. For this, you may soar over to the Design tab, and click on on one of many thumbnails for a theme.

PowerPoint theme dropdownPowerPoint theme dropdownPowerPoint theme dropdown
Use the Design tab to choose a theme.

Utilizing a PowerPoint theme is the popular different to including backgrounds, shade and sort types to every slide. Altering the theme sometimes will regulate the complete presentation concurrently. This drastically reduces the time concerned with constructing a presentation.

With simply these three steps, you have bought the repeatable sequence of actions wanted to construct a presentation. 

Energy Up PowerPoint

With each inventive app I’ve ever realized, there are all the time these insider tips of the commerce that you just be taught many months later. They make you would like that you just had identified all of them alongside and take into consideration the various hours you wasted on the training curve.

PowerPoint isn’t any exception to this rule. It is particularly necessary that you would be able to reduce to the chase whenever you’re speeding to arrange on your presentation.

One of the simplest ways to save lots of time in your presentation is to begin with a pre-built PowerPoint themeAnd yow will discover these on Envato Components, which is a limiteless obtain service for creatives.

PowerPoint Presentations List on ElementsPowerPoint Presentations List on ElementsPowerPoint Presentations List on Elements
Envato Components consists of lots of of PowerPoint themes as a part of its all-you-can-download flat price service.

Uncover easy PowerPoint template designs with highly effective options on Envato Components or GraphicRiver. The precise premium PPT template will assist you make an amazing presentation shortly. 

Flick through these easy skilled presentation designs that you should utilize at present:  

Now, many of the recordsdata that you will seize from the Components PPTX themes will look like completed shows. You is perhaps questioning find out how to use these pre-built shows on your personal wants.

To make use of Components themes, it is actually all about slicing it all the way down to the slide designs that you will use. A premium theme is basically concerning the concepts which might be included as a part of it. Merely use these concepts as beginning factors that you would be able to add your individual content material to.

Volt Elements ExampleVolt Elements ExampleVolt Elements Example
The Volt PowerPoint theme is considered one of lots of included as a part of an Envato Components subscription. It options 120 slide designs you should utilize for your self.

Once more, the worth of Components is that you would be able to obtain as many recordsdata as you need whilst you’re a subscriber. And in case you cease subscribing, you may nonetheless have the best to make use of the inventive property you grabbed. It is a lot quicker than constructing each slide from scratch.

Customise a Premium PPT Template Shortly (In 5 Easy Steps!)

If you ponder find out how to use PowerPoint, don’t think about constructing slide decks from scratch. That’s the place premium PPT templates are available. They take the arduous work out of utilizing PowerPoint. 

You’ll be able to benefit from designer types in a easy format. That’s the final word PowerPoint lesson to take to coronary heart. Let’s have a look at simply how simple it’s to customise premium PPT templates on this fast PowerPoint coaching tutorial!

If you wish to observe alongside, obtain the attractive Agio PowerPoint template from Envato Components.

Agio template for PowerPoint lessonAgio template for PowerPoint lessonAgio template for PowerPoint lesson
With over 600 slides, Agio is the proper solution to construct a PPT presentation.

Let’s get began:

1. Select Slides for Your Presentation

Premium PowerPoint PPT templates typically embrace lots of of handcrafted slides. For you, it’s greatest to pick out solely a handful to construct a slide deck. In PowerPoint, discover Slide Sorter on the View tab. 

In Slide Sorter view, click on and drag on the slide thumbnails to reorder them. Maintain down Shift, click on, and press Delete to take away undesirable slides. Soar again and begin working by clicking Regular on the View tab.

How to create a PowerPoint presentation for beginnersHow to create a PowerPoint presentation for beginnersHow to create a PowerPoint presentation for beginners
As you are studying find out how to use PowerPoint, focus your efforts on solely crucial slides. Use the View > Slide Sorter choice to pick out the slides you may work with.

2. Add Your Personal Textual content

The PowerPoint fundamentals embrace textual content and pictures. Including customized textual content is likely one of the best and commonest edits to make. 

Pre-built layouts embrace textual content packing containers already organized on the slide. So as to add your individual phrases, spotlight the contents of any textual content field. Then, merely begin typing. Repeat all through the presentation. 

PowerPoint basicsPowerPoint basicsPowerPoint basics
Studying find out how to create a PowerPoint presentation for rookies entails typing over easy textual content placeholders like these.

3. Add Pictures

Questioning find out how to add PowerPoint presentation photographs? The best method is to show to premium templates with picture placeholders. Determine them by discovering the picture icons on a given slide. Soar to the place photographs are saved in your laptop. 

Then, merely drag and drop them onto the placeholder. Not solely will all of your images import routinely, they’ll additionally dimension and scale to suit completely!

How to use PowerPoint presentationHow to use PowerPoint presentationHow to use PowerPoint presentation
Click on within the picture placeholders, then browse to your favourite images to replace the slide.

4. Change Object Colours

Altering theme colours is a quick solution to regulate the visible look of your slides. For instance, change object colours so as to add a little bit of distinction. 

To get began, click on on a chart part to pick out it. On the Format tab, click on on the Form Fill dropdown. You’ll see a shade chooser, from which you’ll be able to apply any shade possible. 

Microsoft powerPoint tutorialMicrosoft powerPoint tutorialMicrosoft powerPoint tutorial
One of the vital necessary PowerPoint fundamentals is utilizing the Form Fill dropdown to replace the colour scheme.

5. Customise Fonts

No Microsoft PowerPoint tutorial could be full with out customizing fonts. Typically, it’s simple to miss textual content as a design aspect, however with just a few fast edits you can also make your phrases actually stand out. 

Spotlight a block of textual content, then go as much as the Font part of the Dwelling tab. You’ll see dropdowns to alter the font fashion, dimension, and shade. After that, add fast results like daring letters, italics, and extra!

PowerPoint instructionsPowerPoint instructionsPowerPoint instructions
The Font menu holds all of the instruments you want to customise your textual content to match your model.

PowerPoint Instruments to Be taught (For Presenters)

The content material and design will range drastically from one presentation subsequent. However, it doesn’t matter what the purpose of your presentation is, there are frequent instruments that each presenter can profit from utilizing. We have developed PowerPoint classes for these instruments.

Let’s concentrate on probably the most beneficial instruments for audio system on this PowerPoint tutorial. I all the time point out these instruments as a solution to construct confidence and luxury for presenters.

1. Speaker Notes

Overlook writing out be aware playing cards or preserving a printed define close by. Speaker notes are a method so as to add the issues you want to say to every slide.

Speaker notes are added to every particular person slide, and one of the simplest ways so as to add them is from Regular view. Click on on Notes under the presentation space and sort your slide-specific notes.

Speaker notes will present up in printed copies of your presentation. So, it is simpler to construct them into PowerPoint as an alternative of scribbling be aware playing cards chances are you’ll lose.

2. Presenter View

One other function that is a must-use is Presenter View, which is ideal for 2 display setups whereas presenting. Whereas your viewers will see the presentation you have constructed on the projector or LCD display, you may have your individual non-public view with speaker notes, upcoming slides, and extra.

Activate Presenter View from the slideshow tab by clicking Use Presenter View.

Example of PowerPoint Presenter ViewExample of PowerPoint Presenter ViewExample of PowerPoint Presenter View
An instance of PowerPoint Presenter View.

Try a full information under on getting probably the most from Presenter View:

3. Spelling and Grammar Examine

There’s nothing worse than lacking a key typo earlier than you give your presentation. To keep away from this drawback, it is an amazing assist to run a spelling and grammar test earlier than you give your presentation.

To test for frequent spelling points, merely soar to the Assessment tab and click on Spelling. PowerPoint will test for the most typical points and can help you right them as wanted.

5 Ideas and Methods for a Profitable PowerPoint Presentation

You’ve realized find out how to use PowerPoint presentation templates. We walked by means of a fast PowerPoint lesson to customise them. However chances are you’ll be questioning: is that sufficient to ship a successful PowerPoint presentation? 

A part of PowerPoint coaching comes from adopting the guidelines and tips utilized by the most effective presenters. Comply with these, and also you’ll have a contented (and engaged) viewers each time!

1. Have a Clear Goal

Let’s face it: we’ve all endured prolonged, boring PowerPoint shows that appear to float with no clear objective. If you construct your individual PowerPoint, begin with a purpose in thoughts. Sometimes, that purpose will likely be to tell or persuade an viewers. It pays to stipulate that purpose upfront and work in direction of your goal with a collection of clear and concise slides.

It might sound daunting, however you possibly can be taught the method in moments with our full PowerPoint coaching to assist construct persuasive slide decks:

2. Illustrate Ideas With Infographics

A key PowerPoint lesson for rookies is that this: by no means get slowed down attempting to speak by means of ideas. Visible aids are important, and audiences demand them at present. Infographics are a profitable presenter’s greatest pal. Infographics mix data and graphics to create gorgeous visuals. 

Be taught to construct them your self. Or pattern from the easiest pre-built PPT templates at present in our infographic-centric set of PowerPoint directions:

3. Use Refined Animations and Transitions

Animations and transitions: basic components of any deck, they need to be used sparingly. When fastidiously utilized, they create lovely segues between slides. They will additionally assist introduce new concepts in actual sequence. However use too many, and so they develop into obnoxious distractions assured to harass an viewers. 

Moderation is the secret right here. Learn our full Microsoft PowerPoint tutorial on animations to make use of them with confidence:

4. Be Interactive to Have interaction the Viewers

Irrespective of how compelling your narrative, you possibly can’t merely speak to an viewers and count on full participation. As a substitute, you want to have interaction your viewers. A fast and enjoyable method is with a quiz slide. They get the viewers concerned and assist your slide deck keep targeted. 

Even higher: pre-built templates make it a breeze. They’re PowerPoint directions inside a PPTX file. Get began constructing interactive quizzes in PPT at present with our information on find out how to create PowerPoint quizzes:

5. Shut Sturdy for an Enduring Message

The easiest PowerPoint shows make an amazing first impression. However equally (and even perhaps extra) necessary is the successful final impression. It’s crucial to conclude with a powerful shut. Depart on a memorable anecdote, recap your key factors, or make a giant “ask.” All these strategies and extra assist to make sure a powerful shut.

Don’t go it alone. We’ve created skilled PowerPoint coaching on constructing a powerful shut. Test it out right here:

Extra Newbie PowerPoint Tutorials (Free to Be taught On-line)

This PowerPoint tutorial helped you get off the bottom with utilizing Microsoft PowerPoint. You realized the steps for creating slides and the shortcut to a greater presentation with pre-built themes.

At Tuts+, we have been constructing out a collection of PowerPoint tutorials that may assist you construct your presentation abilities. Try all these PowerPoint tutorials without spending a dime. One ideally suited place to begin is the PowerPoint Final Tutorial Information that we have developed. For those who’re feeling nervous about giving a presentation on your job or freelance observe, check out extra of those tutorials like those under.

Microsoft PowerPoint Premium On-line Programs

Probably the greatest methods to be taught is by watching a whole PowerPoint presentation constructed from begin to end. PowerPoint coaching creates polished presenters. Seeing a presentation come collectively will educate you the tips you want to confidently construct your individual shows.

At Tuts+, we have constructed a library of programs that do exactly that. Consider them because the “PowerPoint for dummies” picks for rookies. These are full programs that embrace all of the PowerPoint data you want to craft a slide deck that tells your story.

These PowerPoint tutorials are included for free in case you already subscribe to Envato Components. The identical subscription offers you PowerPoint directions to develop into a presenter. You may be taught to make use of templates that assist you soar forward in constructing your presentation and construct them in much less time than you ever thought.

Course Example for PowerPointCourse Example for PowerPointCourse Example for PowerPoint
The Make Nice Shows Shortly with PowerPoint course will educate you to take a pre-built template and craft a slide deck in much less time than you ever thought potential.

Want Assist? Seize Our Making Nice Shows eBook (Free)

You’ll find extra data in our new eBook on making nice shows. Obtain this PDF eBook now for FREE together with your subscription to the Tuts+ Enterprise E-newsletter.

It will assist you grasp the presentation course of, from: preliminary inventive concepts, by means of to writing, design, and delivering with influence.

Get Began Utilizing PowerPoint At this time

Shows may be formidable to tackle, however a bit of data about Microsoft PowerPoint can ease the method. We have tutorials that present you find out how to create a PowerPoint presentation, for rookies. Soar to the next hyperlinks to hurry up your studying course of and spend much less time in PowerPoint:

  • Envato Components is the most effective place to seize premium PowerPoint templates that prevent hours of design work and depart you with a completed presentation that you will really feel assured in.
  • Programs included with Envato Components are full walkthroughs of find out how to construct a presentation. They’re good PowerPoint tutorials for rookies.
  • The PowerPoint Final Tutorial Information is a whole studying useful resource with the highest tutorials to take you from newbie to skilled. 

Editorial Notice: This submit was initially revealed in 2017. It has been comprehensively revised to make it present, correct, and updated by our employees—with particular help from Andrew Childress.

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