Whether or not you’re a pupil or an expert, it may be tough to remain on high of all of the issues it’s a must to do. In case you let all this info swirl round in your head, you’ll find yourself confused and frantic.

There’s a resolution, nonetheless: use an exterior system. Whenever you take your to-do record out of your head and into the precise app, you’ll liberate your mind to spend extra time on essential duties and fewer time on making an attempt to keep in mind that one factor you had been speculated to do.

Choosing the proper app will be tough, nonetheless, which is why we’ve performed the be just right for you. Beneath, we assessment the 12 greatest to-do record apps of 2021 – together with professionals and cons for every. This manner, you possibly can spend much less time researching and extra time being productive!

1. Todoist

Overview

Todoist is the app that a lot of the crew right here at CIG makes use of. It has a reasonably minimalist interface, but it nonetheless packs a whole lot of energy with its tagging and pure language processing options.

Compatibility

  • Browser
  • Mac
  • Home windows
  • Android
  • iOS
  • Chrome

Pricing

  • Free tier (restricted options)
  • Premium tier at $4 per 30 days or $36 per yr (70% off for college kids, although)

Professionals

  • Finest app for pure language processing. Categorize duties with due dates, tags, and tasks whilst you sort as quick as you assume. No different app beats Todoist on this class.
  • Candy spot between energy and suppleness. With tasks, labels, filters, and priorities, you possibly can tailor Todoist to your private workflow, all whereas being intuitive to choose up and use. For this reason Todoist is really helpful by so many productiveness specialists as an entry-level device, and even has programs designed with it in thoughts.
  • Fast add from all over the place. Todoist enables you to add duties from just about anyplace you will be on-line. Along with being accessible on all of the cell app shops, Todoist has native apps on each Home windows and Mac, a Chrome extension, and integrations with Gmail and Outlook.
  • Siri and Amazon Echo integration. “Alexa, add buy Tesla Model Y in 2021.”

Cons

  • Subtasks don’t work properly. Amongst different complaints, Todoist doesn’t allow you to indent subtasks in its Inbox view. WTH. (Truthfully, Todoist! Even the barest choice — Google Duties — has a extra intuitive native subtasks perform than you do.) Some of us from Todoist contacted me after this publish went stay and so they stated that they’re engaged on making subtasks higher! Protecting my fingers crossed.
  • Home windows app isn’t pretty much as good because the Mac app. This in all probability applies to a whole lot of apps. However the UI for Todoist’s Home windows app doesn’t work fairly in addition to the cell or Mac apps.
  • Creating customized views or lists take some fiddling. Todoist has a built-in Immediately and Subsequent 7 days view, however if you wish to see your faculty duties due the subsequent week with out worrying in regards to the duties in your part-time job, then it’ll take some twiddling with Todoist’s filters.
  • $36 per yr. In case you go together with Todoist, you’ll in all probability must get the premium choice to get the superior flexibility of filters, priorities, and calendar syncing. (There’s a pupil account that goes for ~$1.50/month, although.)

Curious how your to-do record app matches into a bigger productiveness system? Take a look at this information to staying organized in school.

2. TickTick

Overview

TickTick is kind of much like Todoist, with an almost an identical interface. It does provide some options that Todoist lacks, equivalent to a built-in Pomodoro timer and calendar view.

Compatibility

  • Browser
  • Mac
  • Home windows
  • Android
  • iOS

Pricing

  • Free tier (restricted options)
  • Premium tier at $28 per yr or $2.79 per 30 days

Professionals

  • Cheaper than Todoist (for almost-equal performance). TickTick positions itself as a direct competitor to Todoist. At $28 a yr it delivers most of Todoist’s options at virtually half the value, plus some issues Todoist doesn’t have like customized views (a.okay.a. good lists) and a built-in calendar view.
  • Numerous pleasant productiveness extras. TickTick has a built-in Pomodoro timer that ties to particular duties. It enables you to select so as to add a brand new activity to the start or the tip of a listing, and it enables you to set begin instances and due dates. It even has a behavior tracker and a white noise generator on cell.
  • “Plan My Day” characteristic. Pulls up duties with due dates on them that can assist you resolve what to work on for the day.

Cons

  • No native calendar sync. You’ll should get the premium plan and fiddle with hyperlinks to sync your present calendar with TickTick.
  • Tremendous restricted free plan. The free plan limits you to 9 lists, 99 duties per record, and 19 subtasks per activity. No calendar syncing or something enjoyable like that.

3. Microsoft To-Do

Overview

In case you’re searching for a free to-do record app that performs properly with different Microsoft apps, then Microsoft To-Do is a superb selection. The app has all the fundamental to-do performance you want, although it does lack some “nice to have” options equivalent to tags and pure language processing.

Compatibility

  • Browser
  • Mac
  • Home windows
  • Android
  • iOS

Pricing

  • Free

Professionals

  • TOTALLY free. Touted as Microsoft’s Wunderlist substitute, Microsoft To-Do’s free options stack properly in opposition to Todoist’s paid ones. For instance, Todoist’s free plan doesn’t enable for reminders, calendar syncing, and file attachments, whereas Microsoft To-Do permits all of that at no cost.
  • Subtasks work properly. In contrast to Todoist, Microsoft To-Do turns subtasks into “Steps” (a.okay.a. “checklist”) for a father or mother activity. Every step can have its personal due dates and notes.
  • “My Day” characteristic. This characteristic is much like different apps that mechanically set up your to-do’s for right now into one place. The distinction is that Microsoft To-Do’s “My Day” view begins out empty and allows you to manually add duties to the record.
  • Fast Add widget in Android notification. Good for capturing duties rapidly. (A minimum of on Android).
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Cons

  • No pure language processing I suppose that is Microsoft’s means of claiming, “Hey, it’s a free app. Be thankful.”
  • No tags, filters, and good lists. MICROSOFT WHAT ARE YOU DOING?! YOU WERE SO CLOSE. For group, Microsoft To-Do enables you to make separate lists, however aside from that, there’s no approach to tailor the app to your present workflow.
  • Outlook-only calendar integration. I’m keen to wager my 5 internships that except you’re employed at an enormous firm, you don’t use Outlook. Which implies you’ll need a Google or Apple Calendar integration. Which you gained’t get with this Microsoft app.

Questioning which app is greatest amongst these three? Take a look at our assessment video:

4. Google Duties

Overview

Google Duties is a superb to-do resolution if you’d like an app that’s no-frills and works completely with different Google apps (significantly Gmail and Google Calendar). It does, nonetheless, lack the group options that come customary with many different to-do apps.

Compatibility

  • Browser
  • Android
  • iOS
  • Chrome

Pricing

  • Free

Professionals

  • Google. Duties energy depends on its integration with Google’s suite of apps. For instance, utilizing Duties on cell or the online is nice for fast seize, particularly if you happen to get a whole lot of duties through Gmail.
  • Finest Google calendar view. Seeing, checking off, and updating my duties for every day as I’m flipping by way of my Google Calendar is a time-saver. In case you add a time to the duty, it’ll even present up inside your agenda and block off that point for you.
  • “Clear completed tasks” button. Seeing all of the completed duties get whisked away with a click on sends a surge of achievement. I’m stunned no different app has this characteristic as a result of it retains issues actually clear.
  • Subtasks. Actually nice for batching like duties after which scheduling all of them into one afternoon. In contrast to extra highly effective apps, although, subtasks in Google Duties don’t perform as particular person ones (e.g., you possibly can’t set due dates for subtasks).

Cons

  • Sluggish growth. Duties is an app that has been uncared for for many of its existence. I used Duties for 75% of my undergrad profession, and solely in my final yr of college did they arrive out with a barebones Android app.
  • No recurring duties. The largest cause why I ended utilizing Duties. As of this writing, although, you possibly can import recurring reminders from Google Maintain into duties. Child steps.
  • No group. It’s simple to simply add duties and use the app as storage for them, with out executing on something. It doesn’t assist that Duties both types to-do gadgets manually or by due date, then by title.

5. WorkFlowy

Overview

In case you simply want an app that can allow you to make lists and test issues off, then WorkFlowy is a wonderful resolution. It lacks some customary to-do app options equivalent to due dates, however it’s nonetheless a helpful app for monitoring and finishing fast to-do gadgets.

Compatibility

  • Browser
  • Linux
  • Mac
  • Home windows
  • Android
  • iOS
  • Chrome

Pricing

  • Free tier (restricted options)
  • Premium tier at $49 per yr or $5 per 30 days

Professionals

  • Roll-up characteristic. WorkFlowy is the unique bullet-list app with its core roll-up characteristic for sub-bullets. All it’s a must to do is click on a bullet and all of the sub-bullets beneath it roll-up into the upper one.
  • Fast seize. WorkFlowy is nice for capturing and outlining ideas throughout mind dumps. It doesn’t drive you to choose between including subtasks or notes. Simply dump ‘em all in there and decide later.
  • List duplication and sharing. As simple as it is, WorkFlowy lets you duplicate, say, travel checklists for different trips and share those with your friends to make sure you don’t overlook the beer water for spring break.
  • Tags. Regardless of being as barebones as attainable, WorkFlowy permits tags like #quickly, #now, and #15min, all of which assist with looking notes.

Cons

  • Simply lists stuff, and doesn’t provide help to DO stuff. WorkFlowy is nice at managing lists, interval. However not like related apps equivalent to Dynalist and TaskPaper, there’s no native calendar syncing — which is crucial to know once you truly need to do your duties.
  • No file browser. In contrast to Dynalist and TaskPaper, WorkFlowy doesn’t have a file browser to arrange your lists into tasks or folders.
  • Free plan is proscribed to 250 lists or gadgets per 30 days. This shouldn’t be a con as a result of builders must earn a living, too. However this restrict pales compared to Dynalist’s, which helps you to have limitless gadgets and docs on the free plan.

6. Dynalist

Overview

Dynalist is in some ways much like WorkFlowy, besides that it contains most of the customary to-do app options (due dates, recurring duties, calendar integration) that WorkFlowy lacks. In case you just like the WorkFlowy interface however want a bit extra group, then Dynalist is a superb selection.

Compatibility

  • Browser
  • Linux
  • Mac
  • Home windows
  • Android
  • iOS

Pricing

  • Free tier (limited-features)
  • Premium tier at $84 per yr or $9/month (50% off with a pupil low cost)

Professionals

  • Free Tier is usable. You get limitless gadgets and docs. A minimum of, it’s higher than WorkFlowy’s.
  • Has the whole lot WorkFlowy doesn’t. Not making an attempt to bash WorkFlowy right here, however Dynalist has all of the options that WorkFlowy doesn’t: file-browser navigation, due dates, recurring duties, and calendar integration.

Cons

  • Formatting will get wonky if you happen to copy-paste exterior of the app. Identical as WorkFlowy. In case you use Dynalist to stipulate your essay and paste it to jot down it elsewhere, you’ll face a significant PITA in reformatting.
  • Cell app is tougher to make use of. Clicking on subtasks on Dynalist usually takes me to the principle activity’s web page as a substitute of the subtask. Irritating.

7. TaskPaper

Overview

In case you want an app that performs properly with the Mac ecosystem and doesn’t require a subscription, then TaskPaper is a superb choice. It retains the “page-oriented” design of each WorkFlowy and Dynalist, however it provides some further options equivalent to pure language processing.

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Compatibility

  • Mac

Pricing

  • $24.99 after a 7-day trial

Professionals

  • Finest record app for managing duties on Mac. TaskPaper’s core capabilities are an identical to WorkFlowy and Dynalist. In contrast to WorkFlowy and Dynalist, TaskPaper was constructed to be a to-do record, at the start. This implies it has a few further options that the earlier two don’t have (extra on that later).
  • Higher group. In Dynalist and WorkFlowy, tags are simply to categorize stuff. In TaskPaper, tags can be utilized so as to add context to a line merchandise, equivalent to a due date, or to determine it as a undertaking in its file browser if you happen to put a colon on the finish.
  • Primary pure language processing (NLP) for dates. Along with organizing, tags in TaskPaper allow you to set due dates (@due) and begin dates for duties (@begin) with primary NLP. The beginning date characteristic is a reasonably superior one, one thing that even Todoist doesn’t have.
  • Native integration with Reminders and OmniFocus. The mixing with Reminders means one much less app to obtain in your cellphone. And if you happen to choose to make use of one other Apple-only app like OmniFocus to handle all of your duties, it’s a cinch to combine TaskPaper into your system, too.

Cons

  • Mac-only. It doesn’t have a cell app. (Possibly the Reminders integration is a cop-out to economize growing a cell app. )
  • No recurring duties characteristic. It’s nonetheless a list-making app. What are you able to do? (Don’t fear — the whole lot else on this record may have a recurring duties characteristic!)
  • Unusable after free trial (except you pay). The upside is that the price is a one-time factor, not a subscription. Due to this, TaskPaper’s paid plan is cheaper than Dynalist or WorkfFlowy’s.

8. ClickUp

Overview

ClickUp is a superb app to make use of if you happen to like having the ability to visualize duties and tasks in a whole lot of other ways. As well as, you’ll discover all the usual activity administration options you’d need in a to-do record app.

Compatibility

  • Browser
  • Android
  • iOS
  • Amazon Fireplace

Pricing

  • Free tier (restricted to 100 MB of storage)
  • Premium tier at $80/yr or $12 per 30 days (although the free plan ought to be sufficient for many college students)

Professionals

  • Tons of the way to view and handle duties and tasks. There’s a listing view, a Trello-like board view, calendar view, and a Gantt chart view (a.okay.a. timeline). There’s time monitoring, subtasks, due dates, recurring duties, and even a “Watch” perform (so you possibly can see in case your group member truly did their a part of the undertaking).
  • Checklists. You may automagically generate templates for recurring duties. This manner you possibly can cease forgetting that your liberal arts class’s semi-weekly essay makes use of MLA, and never APA.
  • Notepad characteristic. That is nice for scratch notes, together with a Chrome extension to get screenshots and add them to duties.

Cons

  • Friction in capturing and processing new duties. It takes a whole lot of upfront pondering to determine the place duties ought to go/be categorized, particularly once you’re dashing out the door to your subsequent class.
  • Android doesn’t work offline.

9. Issues

Overview

In case you want a to-do record app that may do mainly “all the things,” then Issues is the app to go together with. Issues seems to be so much like Todoist, however it has a whole lot of “under the hood features” for managing far bigger, extra advanced tasks.

Compatibility

  • Mac
  • iOS

Pricing

  • One-time price of $50–$80 (relying on which iOS units you employ):
    • $50 for Mac
    • $10 for iPhone and Apple Watch
    • $20 for iPad

Professionals

  • Highly effective + well-designed. Issues is the duty administration app that has a lot performance beneath the hood that whole programs are made for it. On the similar time, it seems to be and capabilities as merely as Todoist.
  • Most intuitive to-do app. Issues was designed with the messy human mind in thoughts. For instance, it enables you to drill down your life from high-level areas and tasks, all the way in which all the way down to nitty-gritty checklists for subheadings inside duties.
  • Finest due-date/do-date software. This characteristic is crucial for juggling a number of tasks. For every activity, you possibly can set a begin date and a deadline and it seems within the Immediately view on its begin date.
  • Activity templates. Activity templates are a necessary however uncared for characteristic, particularly for these of us who’ve recurring tasks with related necessities each week.
  • Repeating tasks. With Issues, you possibly can set recurring begin dates for duties or tasks that mechanically populates the web page with the whole lot it’s a must to.
  • Create tasks from duties. A small, however lovable characteristic. That is for these instances once you enter “Study for Exam” and understand that it’ll take extra time than simply the learning itself.

Cons

  • Apple-only, together with calendar integration There’s no native calendar integration except for Apple’s. The builders don’t actually management whether or not or not the app performs properly with different calendars other than Apple’s.
  • Restricted pure language processing. Aside from dates, for a premium app, it’s disappointing that Issues doesn’t have NLP for tasks and tags. Dealbreaker for some folks.
  • Separate purchases for desktop and cell apps for Mac, iPhone, and iPad. I’ll be sincere: this aggravated me. Couldn’t you’ve got only one cost for each iPhone and iPad at the very least? (Nonetheless cheaper than the subsequent app on our record, although).

10. OmniFocus

Overview

In case you love the Getting Issues Carried out (GTD) strategy to productiveness, then OmniFocus is the app for you. The builders took further care to construct an app that mirrors GTD, although the ensuing app has a reasonably steep studying curve.

Compatibility

  • Mac
  • iOS

Pricing

  • Commonplace:
    • One-time cost of $50 for Mac app
    • One-time cost of $50 for iOS app
  • Professional:
    • One-time cost of $100 for Mac app
    • One-time cost of $75 for iOS app

Professionals

  • Strongest app on this record. OmniFocus carefully follows David Allen’s Getting Issues Carried out philosophy. It enables you to enter as a lot knowledge as attainable so you possibly can execute that system.
  • Evaluate perspective/view. For each undertaking, you possibly can enter customized assessment intervals or simply stick along with your default undertaking assessment cycle.
  • Defer (when to start out engaged on a activity) and due dates. OmniFocus applies this characteristic to recurring tasks and duties, too. Think about placing within the due dates for all of your assignments, tasks, and exams in the beginning of the semester, together with once you need to begin engaged on them. No want to fret about forgetting to start out one other undertaking.
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Cons

  • Steep studying curve. I take a look at drove OmniFocus and Issues concurrently and located myself selecting up Issues extra rapidly. Studying OmniFocus gave me an enormous headache that lasted for a day.
  • Complicated jargon. That is one cause why OmniFocus is so arduous to study — it wants its personal dictionary. For instance, calendar view = Forecast. Its begin and due dates = defer dates and due dates, versus Issues’ easier begin dates and deadlines.
  • Meh aesthetic and unintuitive design. I struggled with including and processing duties in OmniFocus as a result of there’s a lot knowledge to enter, from the tags to the assessment date.
  • Apple-only ecosystem. Just like Issues, there’s no third occasion calendar integration, except for Apple’s.
  • Priciest. In case you get the Commonplace license (doesn’t do customized views/views) for Mac and iOS, you’re spending $100.

11. Asana

A list of tasks in Asana

Overview

Asana is a sturdy to-do record and crew productiveness app. Whereas it’s designed to assist groups handle massive tasks, you may as well use it to handle your private duties.

Compatibility

  • Browser
  • Android
  • iOS

Pricing

  • Free tier (sufficient options for people)
  • Premium tier beginning at $10.99 per 30 days, per person (has options which might be useful for groups however pointless for people)

Professionals

  • Selection of kanban or record view. Asana provides you the flexibleness to visualise your duties the way in which you need. In case you’re extra of a visible thinker, then you possibly can prepare your duties in kanban-style columns. However if you happen to choose a extra conventional list-based view, Asana provides that as properly.
  • Efficient for organizing massive numbers of duties. When you have a number of totally different tasks occurring, Asana makes it simple to maintain all of them organized. You may break tasks down into duties, which you’ll then additional break down into subtasks. This could possibly be nice for a pupil engaged on a thesis or an entrepreneur creating a web based course.
  • Feedback to maintain monitor of your progress. Asana enables you to go away feedback on any activity you’re engaged on. Whereas that is meant to assist groups keep updated, it’s additionally an efficient approach to go away notes to your self.

Cons

  • Might be overkill for people. In our expertise, Asana shines once you use it with a crew. In case you’re simply conserving monitor of your private duties, most of the communication and collaboration options within the app are pointless.
  • Interface can get cluttered. Whereas Asana is nice for managing massive, advanced tasks, the interface can get cluttered and troublesome to navigate if you happen to aren’t diligent about conserving duties up to date.

12. Apple Reminders

A list of tasks in Apple Reminders

Overview

The title “Apple Reminders” is misleading. Whereas the app does allow you to set fast reminders in your Apple units, it additionally provides productiveness options equivalent to subtasks, file attachments, and a number of activity lists.

Compatibility

  • macOS
  • iOS

Pricing

  • Free (with Apple units)

Professionals

  • Integration with iCloud and the Apple ecosystem. In case your cellphone and laptop are each Apple units, then you have already got Apple Reminders — no must obtain an extra app. And since Reminders shops all its knowledge in iCloud, you don’t must create any new accounts.
  • Location-based reminders. Reminders enables you to set notifications for duties based mostly on the place you’re. You may even create preset places equivalent to “Home,” “Work,” and “Getting in Car.”
  • Apple Watch help. You may create and examine Reminders duties proper in your Apple Watch by typing or utilizing Siri.

Cons

  • Apple-only. When you have an Android cellphone and a MacBook, as an example, you possibly can’t view or management reminders throughout your units.
  • No tags. Whilst you can add descriptions to every reminder, there’s no means to make use of tags to mark their standing. This may be a problem if you happen to’re making an attempt so as to add extra context to duties.

Which To-Do Checklist App Ought to I Use?

All the above info is nice, however what if you happen to simply need us to inform you what app to make use of? As a result of wants and budgets differ from individual to individual, we couldn’t choose only one “best” app.

However listed here are our high three suggestions for various conditions:

1. Easy and Free

In case you…

  • Don’t need to pay for something and simply need one thing easy
  • Use Google Calendar
  • Have a Home windows laptop + iOS gadget OR Mac + Android cellphone

…then go together with Google Duties (and perhaps throw in Google Maintain for recurring duties).

2. Superior Options at an Inexpensive Worth

In case you…

  • Are keen to pay for contextual options like tags
  • Have duties coming at you from all instructions
  • Worth pure language processing when inputting duties

…then go together with Todoist.

It has the entire above options, plus sharing and collaboration instruments which might be useful sufficient for college kids and pupil group work.

3. Maintain Advanced, Lengthy-Time period Tasks Organized

In case you…

  • Juggle a number of tasks without delay
  • Have to hold monitor of a number of timelines
  • Need an app that may do all of it (after which some)

…then you possibly can’t go fallacious with Issues.

Need to study much more instruments to assist do your greatest work? Take a look at our information to one of the best productiveness apps.


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